Google Docs 4 Everyone [Paperback]

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Steven Holzner will be the award-winning author of numerous books. His books have sold over two million copies and happen to be translated into 18 languages around the world. He’s been a contributing editor at PC Magazine and may be for the faculty of MIT and Cornell University, where he got his PhD.
 
Nancy Holzner writes and edits tech books from her home in central Ny state on topics which range from Google Apps to WAN optimization to Zoho. She can also be a novelist (mystery and urban fantasy) and has worked being a medievalist, an English teacher, and a corporate trainer. Nancy holds a PhD from Brown University.
 

Introduction
Welcome to Google Docs!

Since its introduction in 2006, Google Docs is different the way people think about office productivity tools—first word-processing documents and spreadsheets then slideshow-style presentations (which made their Google Docs debut in 2007). Unlike traditional productivity applications, which you buy, install on your computer, and later upgrade yourself (for one more fee), Google Docs’ applications are Web-based. That means your documents, spreadsheets, and presentations are stored on the Web, and you also can access them from anywhere you might have an Internet connection and a Web browser. Imagine the possibilities: No more having to remember to transfer personal files from your desktop computer for your laptop when you hit the road. No more wondering perhaps the version you’re working on is the current version. No more being forced to back up all of your documents—because Google’s got you covered.

And if you sometimes should work when you’re offline, Google’s got you covered there, too. When you put in Google Gears (Chapter 3 informs you how), it is achievable to work on your documents and look at your spreadsheets regardless if you’re not connected on the Internet. Using Gears to operate offline is optional; you don’t must install it to make use of Google Docs.

But one of the greatest advantages of Google Docs will be the ability to share your documents with others—and collaborate on them in real time. If you’ve ever collaborated by emailing a flurry of files or waiting for another person to test a document back in to a central repository (so it can be done to have your turn), you’ll love collaborating in Google Docs. When you share a document with a few collaborators, the individuals can register and work around the document every time they want, from wherever they are. Multiple collaborators can work over a document on the same time. All edits happen for the current version of the document, so you never must concern yourself with working while on an out-of-date file. (If someone makes edits you have to undo, it is possible to roll back to some previous version using Google Docs’ revision history feature.)

Best of all, Google Docs is free. Yes, you heard that right—it won’t cost a penny to use. There’s nothing to install on the computer, and Google takes care of fixing bugs and updating the applications.

It’s no surprise that organizations—including GE, L’Oreal, the District of Columbia, and Google itself—are evaluating or switching to Google for his or her productivity tools. And it’s no surprise that countless individuals are choosing Google Docs to create, edit, and store their documents. Given that you're looking over this introduction, you’ve probably done the same (or are contemplating it). Whether for business or personal use, this book will assist you to receive the most beyond Google Docs.

A Quick Overview of This Book
Google Docs lets you create and assist three types of documents:

Word-processing documents—From letters, memos, or reports towards the Great American Novel, documents are something that you could possibly create which has a word processor such as Microsoft Word, OpenOffice.org Writer, WordPerfect, and so on.
Spreadsheets—Whether you’re making a schedule, tracking your stock portfolio, figuring out your family budget, cataloging your wine collection, or something else, you can use a Google Docs spreadsheet. A spreadsheet is often a grid of columns and rows you are able to use to organize information and perform calculations on that information.
Presentations—A presentation is often a group of slides that you show in sequence. Traditionally, Microsoft PowerPoint continues to be the most popular presentation program.
After an introductory chapter to obtain you began with Google Docs, this book is organized through the different types of documents and whatever you can do with them:

Chapter 1, “Getting Started with Google Docs,” tells you the best way to create a Google account (a must for utilizing Docs), how to make usage of the Google Docs home page to organize and appearance your documents, and the best way to maximize your efficiency to generate Google Docs assist iGoogle, Google’s personal and highly customizable start page.
Chapter 2, “Starting Word Processing,” takes you with the steps of creating and saving a document in Google Docs. The chapter also covers the basic principles of formatting text and explains how to use helpful keyboard shortcuts and print a document.
Chapter 3, “Formatting Documents,” goes after dark basics. Topics with this chapter include formatting documents, using templates to generate preformatted documents, importing existing documents into Google Docs (and exporting your Docs documents to another program, like Word), using Google’s research tools, and editing documents when you’re not connected towards the Internet.
Chapter 4 is titled “Taking Your Docs towards the Next Level: Lists, Tables, and Insertions,” and that’s precisely what this chapter is about. Create and format bulleted and numbered lists; insert and edit tables, pictures, and links; and produce a table of contents.
Chapter 5, “Sharing and Collaborating on Documents,” explains the how-tos of sharing a document with viewers (who can read a document and not make changes to it), collaborators (who can both read and edit a document), or both. If you’ve never collaborated on a document in real-time before, the chapter explains how that works. Finally, we have a look at Revision History, which lets you will find and compare previous versions of your document—a fantastic aspect if a collaborator makes changes you don’t like.
Chapter 6 introduces Google Docs spreadsheets (which is the reason it’s called “Introducing Spreadsheets”). After a quick discussion of spreadsheet design, the chapter moves right into creating your first spreadsheet in Google Docs. From there it covers spreadsheet templates, formatting, working together with multiple sheets, and also the basics of working together with data.
Chapter 7, “Spreadsheets: Formulas and Charts,” teaches you how to power increase spreadsheets using formulas and functions, also as the easiest way to display a spreadsheet’s data graphically by creating charts and ultizing gadgets (a gadget is really a self-contained mini-program that you just can put on the Web page).
Chapter 8, “Sharing and Collaborating on Spreadsheets,” covers such topics as publishing a spreadsheet for the Web, inviting others to see or collaborate on the spreadsheet, creating forms others are able to use to add data with a spreadsheet, and working with a spreadsheet’s revision history.
Chapter 9, “Introducing Presentations,” informs you everything you need to know to develop a professional-looking slideshow presentation. The chapter begins with a few pointers for designing a highly effective presentation and then walks you through the steps of making a presentation. From there, you learn the easiest way to add slides and fill them elements—text, lists, images, shapes, and videos. The chapter discusses how to import individual slides or entire presentations, at exactly the same time as export a presentation so you are able to work on it in PowerPoint, print it out, or save it for your computer.
Chapter 10, “The Main Event: Sharing and Viewing Presentations,” covers what presentations are about—sharing them with others. Whether you wish to bring others in to aid you design the presentation, show the presentation to your live audience, or publish the presentation around the Web, this chapter tells you whatever you need to know.
Note - ?Google frequently asks users for feedback and show requests--and they're almost constantly updating their applications in response. Because of these frequent updates, you may find that some of the pages and steps about the live applications change from what the thing is in this book.

A Word About Security
If you’re accustomed to storing your files locally on your personal computer, the thought of “cloud computing”—accessing programs and storing files with all the Internet—might feel somewhat uncomfortable. The question is an important one: Is Google Docs secure?

When you create a document in Google Docs, that document and any information inside is private. No-one can look during this information unless you explicitly grant them permission to do so by sharing the document or publishing it on the Web. Google stores your documents on its secure servers. Any information that you store within your Docs documents, spreadsheets, and presentations just isn't accessed by search engines. That means your private info won’t appear searching results. The only real exception to this really is should you (or among your collaborators) have published the document and posted its Web address on the public site—in that case, your info is out there in public on the Web, where engines like google will find it.

Keep planned that Google uses Docs for the own staff—that shows the company believes within the security of the company's data.

Of course, security is also approximately you. Make certain that your password is often a tough one to crack (using a combination of upper and lowercase letters, numbers, and punctuation marks), and don’t share that password with anyone else. Be mindful in selecting individuals with that you share your documents. And if you’re using Gears to be effective offline, be conscious of anyone who us...