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Steven Holzner could be the award-winning author of numerous books. His books have sold more than two million copies and happen to be translated into 18 languages round the world. He’s been a contributing editor at PC Magazine and has been around the faculty of MIT and Cornell University, where he got his PhD.
 
Nancy Holzner writes and edits tech books from her home in central The big apple state on topics including Google Apps to WAN optimization to Zoho. She can also be a novelist (mystery and urban fantasy) and contains worked as a medievalist, an English teacher, along with a corporate trainer. Nancy holds a PhD from Brown University.
 

Introduction
Welcome to Google Docs!

Since its introduction in 2006, Google Docs has evolved the way people take into consideration office productivity tools—first word-processing documents and spreadsheets after which slideshow-style presentations (which made their Google Docs debut in 2007). Unlike traditional productivity applications, that you buy, install on the computer, and then upgrade yourself (for yet another fee), Google Docs’ applications are Web-based. That means your documents, spreadsheets, and presentations are stored for the Web, and you can access them from anywhere you've a net connection and a Web browser. Imagine the possibilities: No more having to keep in mind to transfer personal files from your desktop computer to your laptop when you hit the road. No more wondering perhaps the version you’re working on is the current version. No more having to support all your documents—because Google’s got you covered.

And in the big event you sometimes must work when you’re offline, Google’s got you covered there, too. When you install Google Gears (Chapter 3 informs you how), you can work on your documents and look at your spreadsheets regardless if you’re not connected to the Internet. Using Gears to operate offline is optional; you don’t need to install it to make use of Google Docs.

But one in the greatest advantages of Google Docs could be the ability to share your documents with others—and collaborate on them in real time. If you’ve ever collaborated by emailing a flurry of files or expecting another individual to check a document back into a central repository (so you can have your turn), you’ll love collaborating in Google Docs. When you share a document by incorporating collaborators, those people can logon and work on the document if he or she want, from wherever they are. Multiple collaborators could work on a document at the same time. All edits happen to the current version of the document, which means you never ought to worry about working while on an out-of-date file. (If someone makes edits you must undo, it is possible to roll back to your previous version using Google Docs’ revision history feature.)

Best of all, Google Docs is free. Yes, you heard that right—it won’t cost that you simply penny to use. There’s not install in your computer, and Google takes care of fixing bugs and updating the applications.

It’s obvious why organizations—including GE, L’Oreal, the District of Columbia, and Google itself—are evaluating or switching to Google for productivity tools. And it’s no surprise that an incredible number of individuals are choosing Google Docs to create, edit, and store their documents. Given that you happen to be scanning this introduction, you’ve probably done the same (or are considering it). Whether for business or personal use, this book will help you receive the most away from Google Docs.

A Quick Overview of This Book
Google Docs lets you create and work with three forms of documents:

Word-processing documents—From letters, memos, or reports for the Great American Novel, documents are something that you may create with a word processor including Microsoft Word, OpenOffice.org Writer, WordPerfect, and so on.
Spreadsheets—Whether you’re creating a schedule, tracking your stock portfolio, figuring out your family budget, cataloging your wine collection, something like that else, it is possible to work with a Google Docs spreadsheet. A spreadsheet is a grid of columns and rows it can be done to use to organize information and perform calculations on that information.
Presentations—A presentation is often a series of slides that you show in sequence. Traditionally, Microsoft PowerPoint has been probably the most popular presentation program.
After an introductory chapter to have you started with Google Docs, this book is organized from the different kinds of documents and everything you can use them:

Chapter 1, “Getting Started with Google Docs,” lets you know how to produce a Google account (a must for using Docs), the way to utilize the Google Docs home page to organize and look your documents, and how you can get the maximum efficiency to generate Google Docs use iGoogle, Google’s personal and highly customizable start page.
Chapter 2, “Starting Word Processing,” takes you with the steps of developing and saving a document in Google Docs. The chapter also covers the basics of formatting text and shows you how you can use helpful keyboard shortcuts and print a document.
Chapter 3, “Formatting Documents,” goes beyond the basics. Topics within this chapter include formatting documents, using templates to create preformatted documents, importing existing documents into Google Docs (and exporting your Docs documents to another program, like Word), using Google’s research tools, and editing documents when you’re not connected on the Internet.
Chapter 4 is titled “Taking Your Docs on the Next Level: Lists, Tables, and Insertions,” and that’s precisely what this chapter is about. Create and format bulleted and numbered lists; insert and edit tables, pictures, and links; and create a table of contents.
Chapter 5, “Sharing and Collaborating on Documents,” explains the how-tos of sharing a document with viewers (who can read a document and not make changes to it), collaborators (who can both read and edit a document), or both. If you’ve never collaborated on the document in realtime before, the chapter explains how that works. Finally, we examine Revision History, which lets you will find and compare previous versions of an document—a fantastic aspect if a collaborator makes changes you don’t like.
Chapter 6 introduces Google Docs spreadsheets (which is the reason it’s called “Introducing Spreadsheets”). Following a quick discussion of spreadsheet design, the chapter moves straight into creating your first spreadsheet in Google Docs. From there it covers spreadsheet templates, formatting, dealing with multiple sheets, and also the basics of dealing with data.
Chapter 7, “Spreadsheets: Formulas and Charts,” shows you the way to power your spreadsheets using formulas and functions, too as how you can display a spreadsheet’s data graphically by creating charts and utilizing gadgets (a gadget is really a self-contained mini-program which you can put on the Web page).
Chapter 8, “Sharing and Collaborating on Spreadsheets,” covers such topics as publishing a spreadsheet for the Web, inviting others to view or collaborate on the spreadsheet, creating forms others may use to add data to some spreadsheet, and working having a spreadsheet’s revision history.
Chapter 9, “Introducing Presentations,” lets you know everything you have to know to produce a professional-looking slideshow presentation. The chapter begins with a few pointers for designing a powerful presentation then goes over the steps of making a presentation. From there, you learn the best way to add slides and fill all of them with elements—text, lists, images, shapes, and videos. The chapter discusses the way to import individual slides or entire presentations, too as export an exhibit so it is achievable to work about it in PowerPoint, print it out, or save it to your computer.
Chapter 10, “The Main Event: Sharing and Viewing Presentations,” covers what presentations are all about—sharing them with others. Whether you would really like to bring others in to help you design the presentation, show the presentation to some live audience, or publish the presentation about the Web, this chapter informs you that which you need to know.
Note - ?Google frequently asks users for feedback and feature requests--and they're almost constantly updating their applications in response. Because of the frequent updates, you may find that some of the pages and steps for the live applications differ from what you see in this book.

A Word About Security
If you’re used to storing your files locally on your individual computer, thinking about “cloud computing”—accessing programs and storing files using the Internet—might feel somewhat uncomfortable. The question is an important one: Is Google Docs secure?

When you develop a document in Google Docs, that document and then any information in it is private. Nobody can look at that information unless you explicitly grant them permission to do so by sharing the document or publishing it for the Web. Google stores your documents on its very own secure servers. Any information that you store with your Docs documents, spreadsheets, and presentations is not accessed by search engines. That means your private info won’t appear in search results. The sole exception to this is should you (or certainly one of your collaborators) have published the document and posted its Web address on the public site—in that case, your info has already been out there in public for the Web, where search engines like yahoo can discover it.

Keep in your mind that Google uses Docs because of its own staff—that shows the company believes inside the security of the company's data.

Of course, security is also around you. Make sure your password can be a tough one to crack (using a mixture of upper and lowercase letters, numbers, and punctuation marks), and don’t share that password with anyone else. Be mindful in choosing those with which team you share your documents. And if you’re using Gears to work offline, be aware that anyone who us...